Meeting and Convention Planner FAM Application

The Branson Lakes Area Convention & Visitors Bureau is thrilled you are interested in participating in one of our upcoming FAM tours. We believe that coming to see our destination firsthand is the best way to truly determine if our venue would be a good fit for any of your future programs. As much as possible, our CVB staff customizes each set of FAM tours so that you will be shown the types of facilities that best fit your needs. We don’t want to waste your time showing you things you would never use. So that personalization can best be accomplished, we ask that you share some information with us about what you do and the types of events you plan and attach an RFP.

FAM TOUR OVERVIEW

Once we have received and processed your application/registration form, you will receive a confirmation of your reservation with additional itinerary details. The FAM tour includes these complimentary meals: an opening evening welcome reception & dinner; breakfast, lunch and dinner the next day and farewell breakfast. A hotel room will be secured for two nights at one of our participating lodging properties. The guest room itself will be provided complimentary – however, should you have any incidentals charges (such as: pay-for-view movies, room service, phone calls), these additional costs will be your responsibility. Gratuities for bell staff, housekeepers or doormen will also be left up to each individual guest.

Your site visit will include site tours of several hotels, resorts, our convention center and local attractions. Based on the information and RFP you provide, we will do our best to select facilities that we feel are a good “fit” for your group and the types/sizes of events you plan. If you are able to send us a sample agendas of previous events, that would be helpful. Please let us know if you are keen to see anything in particular – so that we ensure it is a part of your weekend. All meals will be taken together as a group.

You will receive an itinerary prior to your visit with your hotel confirmation information. You will be contacted by your BLACVB sales representative, who will coordinate your shuttle service to/from the airport (if needed). A welcome packet of information will also be waiting at your hotel when you arrive and it will contain specific FAM instructions, maps, name badge, list of other attendees and so on.

FAM Application

First Name:	*
Last Name:	*
Title / Dept:	*
Organization:	*
Address:	*
City:	*
State:	*
Zip:	*
Phone:	* (xxx) xxx-xxxx
Extension:
Fax:	(xxx) xxx-xxxx
Email:	*
Cell Phone:	(xxx) xxx-xxxx
Website:

Which of these Familiarization Tours are you interested in attending?

August 2-4, 2012 Summertime in Branson
October 12-14, 2012 Fall in Love with Branson

Which of the following best describes your organization? (Check all that apply)

Corporation:
Professional Association:
Independent Planner/Consultant:
Club/Hobby Group:
Military/Government:
Academic/Educational:
Travel/Incentive House:
Religious:
Sports Association:
Other, please explain:

Which of the following best describes your job responsibilities? (Check all that apply)

Meeting Planner:
Training / Education:
Clerical / Administrative:
Exhibits / Trade Shows:
Travel Arrangements:
Convention Organization:
Executive Level Responsibilities:
Operations / Management:
Research / Gather Information:
Other, please explain:

What percentage of the responsibility rests with you when it comes to selecting sites for your organization’s off-premise meetings and conventions?

100% The decision is mine:
50 to 99% I am very involved and influential in these decisions:
Less than 50% I serve on a committee or a board that makes a collective decision:
Other, please explain:

Have you ever been to Branson before?

No:
Yes:
If yes, how long ago?:

Now, please tell us about the programs you plan!

Types of events or programs: *
Time(s) of year they are held: *
Number and type of off-premise meetings you plan annually: *
Number of attendees that comprise your LARGEST off-site meeting: *
Number of attendees that comprise your SMALLEST off-site meeting: *

Do you prefer to meet on / over:

Weekends:
Weekdays:
Other:

Number of room nights you typically contract for per program:
Typical guest room rate range that your attendees are accustomed to paying:

Do you use exhibit space?

No:
Yes:
If yes, how many square feet do you need?:

Typical catering needs and food & beverage budget per program:
Other cities and properties your group has used recently in 2010:
2011:
2012:
Future cities and properties your group has booked in 2012:
2013:
2014:

What types of facilities do you typically use? (Check all that apply)

Full Service Hotels:
Convention Centers:
Limited-Service Hotels:
Resorts:
Condos / Cabins:
Golf Clubhouse:
Theaters / Arenas:
Other, please explain:

What do you look for in a meeting / convention site?:
What factors are most important to winning and keeping your business?:
What else should we know about your group and their events?:

FAM REGISTRATION INFORMATION
Please let us know your room preference:

Smoking:
Non-Smoking:

Bedding preference:

One King Bed:
Two Double or Queen Beds:
No preference:

Any special Dietary needs?:
Do you have any physical challenges we’ll need to accommodate?:
Any special requests or occasions we should know about?:
Emergency Contact Name and Phone Numbers:
Send maps and directions:
I know how to get there and do not need maps or directions:

Please confirm your info by re-typing the numbers you see at right

Thank you for completing this application! Once this information is received, you will be contacted by your BLACVB Sales Representative to discuss further.

1-800-315-8601 | 417-348-0649 fax

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